Who we are
Our website address is: https://www.joeplaskett.com.
What personal data we collect and why we collect it
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. It is possible to download and extract any location data from images on the website.
Contact forms
We use contact forms on our website to facilitate communication with representatives of the Joe Plaskett Foundation. In addition, we may use a plugin to store submissions in a secure database to help with spam prevention, or to keep track of submissions if email submission fails.
Cookies
If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you submit content, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the last content submitted. It expires after 1 day.
We also use cookies to manage site functionalities (multilingual content, newsletter subscription status and preferences) and analytics (via Google Analytics, a third-party site analytics provider). Those cookies can be managed using the Cookie Manager banner or icon at the bottom of the screen, or from the browser settings.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Analytics
We use Google Analytics to keep track of general website use.
Who we share your data with
Every year, applications to the Plaskett and Petry Awards may be shared with members of the jury, as well as members of the Board of Directors involved in the application and jury processes. During the application process, the data is stored securely in our website database and in application-related email accounts. Once the application process closes, all the data is deleted from the server and kept in a password-protected file system. After the jury process is complete, application data is deleted accordingly. Some application-related information may be kept (offline, in a secure fashion) to keep track of overall application trends.
How long we retain your data
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information. In addition, please note that users created for the purpose of the application process are systematically deleted once the applications have been processed for the jury.
What rights you have over your data
If you have an account on this site, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where we send your data
Contact form submissions may be checked through an automated spam detection service, or kept in a database to account for possible information loss through the use of email communication.
Your contact information
Your contact information may be shared with representative(s) of the Joe Plaskett Foundation for follow-up to inquiries. It will not be shared with any third-party organizations otherwise.
Additional information
Privacy Officer
The Joe Plaskett Foundation has mandated a person in their team to ensure the protection of personal information. This person can be contacted by e-mail at the following address: info@joeplaskett.com
The person in charge of the protection of personal information is responsible for determining the purposes and means of processing personal information. They undertake to protect the personal information collected, not to transmit it to third parties without your specific knowledge, and to respect the purposes for which the information was collected. In addition, the person in charge of the protection of personal information undertakes to notify you in the event of rectification or deletion of personal information, unless this would entail disproportionate formalities, costs or steps for us.
In the event that the integrity, confidentiality or security of your personal information is compromised, they undertake to inform you by any commercially reasonable means.
How we protect your data
In addition to the systematic use of Secure Socket Layers (HTTPS) navigation throughout the website, we strive to ensure the use of secure, regularly updated passwords, as well as limit the number of users, and make sure that data is strictly available on a per-needed basis.
What data breach procedures we have in place
Should data breach occur, we will inform concerned parties as early as possible.
What third parties we receive data from
We receive data from Google Analytics on general website usage.
Changes to this privacy policy
Any changes to our privacy policy will be reflected in the content of this page.